Outline of role:

1. BST

a. Superuser

Provide training & support for all staff including new starters as required.
Act as first point of contact for all staff, including Project Managers, with regard to BST queries.
Monitor Timesheet / Expense input and chase completion.

b. Data Input

Set-up new projects and make amendments to the Work Breakdown Structure to existing projects as directed by Project Managers.
Input Resourcing for new and existing projects as directed by Project Managers.
Revise budgets for existing projects as directed by Project Managers and in particular as required for monthly reconciliations.

c. Data Analysis

Run reports including Time & Expense, Project Summary Report and others as required by Project Managers, Project Directors and others.
Interpret data and present to Project Managers, Project Directors and others.

d. Invoicing

Liaise with Project Managers, Accounts and external clients to ensure timeous issuing of invoice.
Liaise with Credit Control with regard to debt as well as new clients.

e. Management Reporting

Monitoring and reporting on staff production and productivity.
Production of management reports as required.
Liaison with Profit Centre Manager(s) and Financial Controller(s) as required.

2. IMS

Maintain Profit Centre project list.
Audit active jobs and assist project mangers to achieve compliance with IMS requirements.
Review and report on all updates to IMS. 

3. Bids

Maintain and monitor bid list.
Coordinate and input into bid submissions.

4. Administration

a. Project Administration

Produce and format reports and letters including final documentation.
Attend and take minutes for Project Managers and Senior Managers Meetings.
Electronic (including emails) and paper filing.
Monitor supplier invoices and liaise with key suppliers.

b. General Administration

Act as HR Coordinator for Profit Centre.
Assist in preparation of marketing materials including CVs, project folios, company information etc.
Maintain relevant Licences.
Organise travel, accommodation, car hire etc.
Log and distribute mail (including faxes).
Cover for reception / switchboard as required.
Other duties as required to ensure full cover for all admin functions office-wide.

Experience required:

Previous experience as Project Administrator or similar role.
Experience of BST or similar ERP.

Qualities required: 

Numerate
Excellent Communicator
Flexible, able to prioritise and multi-task
Keen eye for detail

Closing date:

31 August 2011

Interviews:

September 2011

Salary range:

£21,000 - £22,500