To ensure outstanding debt is recovered from clients and action is taken to maximise cash flow and minimize bad debt.
To ensure invoices are prepared and issued to clients in a timely manner; maximising the values of invoices raised.
Outline of role:
• Chasing outstanding debt by phone, email and fax.
• Develop and maintain good working relationships with client purchase ledger/ accounts payable staff.
• Ensuring company policy in relation to credit control is consistently applied.
• Posting and allocating payment against invoices.
• Maintaining detailed notes relating to overdue invoices.
• Liaising with Project Managers and Directors to ensure all client queries are answered promptly and cleared.
• Issuing statements and reminder letters.
• Prepare draft invoices to Project Manager specifications.
• Review Work In Progress values on projects and maximise invoice values.
• Raise Final Invoices, applications and Credit notes for issue to clients.
• Check, and authorise expense forms; ensure expenses claims are correctly completed and authorised in line with DOA.
• Transfer hours, costs and expenses when requested.
• Set up invoicing rates.
• Prepare ad hoc reports to meet Project Manager specifications.
• Answer telephone/ e-mail queries.
• Reporting on Key Performance Indicators.
• Liaise with Project Management with regards to invoicing specifications.
• Maintaining relevant document files & archives.
Experience required:
• Effective verbal and written communication skills
• High level of computer literacy
• Strong numerical skills
• Good personal organisation, planning and prioritisation skills
• Attention to detail
• High personal credibility and professionalism with all levels of the business
Qualities required:
• Ability to work on own initiative and seek assistance when required
• Ability to organise and prioritise workload to ensure that timescales are met
• Take responsibility for personal development and enable and support the learning of others
• Effective negotiation and persuading skills, able to manage and diffuse challenging situation.
• Ability to work collaboratively with others to form strong positive working relationships with colleagues, clients and contractors.
• Able to recognise own impact on others and adapt approach where appropriate demonstrate pride in work, through accurate timely delivery.
Closing date:
30 September 2011
Interviews:
September/ October 2011
Salary range:
Grontmij offers a competitive salary and benefits package.
Further information:
For further information please contact Nick Banks via e-mail (nick.banks@grontmij.co.uk) or via telephone on 0113 262 0000.